Job Number: 090393
Job Title: Office Manager
Job Family: Administration
Location: Banda Aceh, Indonesia
Appointment: Local Hire
Closing Date: 16-Mar-2009
Language Requirements: Bahasa (Indonesian) and English [Essential]
Appointment Type: Term (Duration: 2 yrs)
Essential Specialized Skills/Knowledge/Competencies:
- Bachelor degree with relevant experience in handling office management. Superior leadership, team-building skills and recognized ability to coach and mentor staff. Ability to effectively address motivation, training and development issues relating to office support team;
- Work experience in administration and HR at international organization or large firm at least 5-7 years and demonstrates managerial experience, the ability to quickly grasp the Bank’s procedures/roles/processes, and commensurate level of maturity of managing diverse office environments;
- Strong and dynamic leadership skills;
- Excellent written and spoken English and Indonesia;
- Competent in using Microsoft Office, particularly Word, Outlook, and Excel, SAP experience also desirable;
- Applied knowledge of Bank’s organization, relevant business practice and procedures, including records management and filing procedures;
- Knowledge of and ability to execute business processes involving diverse and intricate work procedures related to the processing and production of assigned outputs in a timely manner;
- Analytical ability, practical problem-solving skills and resourcefulness in performing varied tasks in the area(s) of functional specialty;
- Proficiency in using advanced functions of Bank standard computer applications and adaptability to use state-of-the-art software;
- Good knowledge of and demonstrated experience in specialized administrative/operational support functions (e.g., database management, knowledge management, task management, major event/course planning, etc.) and ability to apply relevant procedures, processes and systems;
- Effective time management and organizational skills;
- Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment;
- Proficient English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
- Ability to adapt to changing business needs by continuous learning/training;
- Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures;
- Demonstrated initiative in developing practical approaches that improve office support work and effectiveness of unit/team;
- High degree of client responsiveness/service orientation;
- Ability to pass relevant Bank Group tests in place at time of recruitment (e.g. English language, computer applications, etc.) as required;
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